Joplin Regional Artists Coalition

Board Meeting

Tuesday, Sept. 10, 2019

Attending: Angel Brame, Chadan Tomlin, Emily Rose, Daria Claiborne, Sandra Parrill, Marta Churchwell, and Laura Lowry-Greene

A motion was made to accept the minutes of the August board meeting. The motion, made Sandra Parrill and seconded by Laura Lowry-Greene, was unanimously approved.

Angel Brame presented a treasurer’s report showing $8,742.93 in the treasury. This includes income from Studio Tour fees from 10 members and dues from three new members. A motion to accept the report was made by Marta Churchwell and seconded by Sandra Parrill. The motion was unanimously approved.

A membership report by Daria Claiborne showed a total of 114 members. Five to six members dropped memberships by never renewing.

OLD BUSINESS

Daria Claiborne presented a Studio Tour report showing 15 artists participating. She reported the following details:

• Marketing materials are prepared for printing and, hopefully, will be ready for distribution at Joplin Arts Fest.
• Tour information has been posted on various community social media sites, and a spot on Newsmakers public TV program at Missouri Southern is set for Weds., Oct. 2.
• Beimdieck Insurance Co. will be contacted about liability insurance for the event.
• A mandatory meeting for participating artists is set for 3 p.m. Sunday, Oct. 6, at Mosaics Gallery at 20^th and Indiana.

Sandra Parrill discussed the August JRAC Coffee Talk, reporting that those in attendance suggested inexpensive workshops to teach the fundamentals of mediums and presented by local artists. They also suggested that JRAC hold a spring-cleaning sale in which people could sell or trade surplus art supplies or unwanted artwork.  

Emily Rose reported a continuing need for volunteers for Joplin Arts Fest on Friday, Sept. 20, and Saturday, Sept. 21. Emily and Laura Lowry-Greene agreed to make phone calls to members to recruit them as volunteers.

New exhibit guidelines were presented by Angel Brame, who noted that the guidelines will be posted on the JRAC website and distributed prior to exhibits. A motion was made by Marta Churchwell and seconded by Laura Lowry-Greene to approve the guidelines with a special thanks to Angel for compiling them.  The motion was unanimously approved.      

An update of the JRAC brochure was discussed by Angel Brame, who noted the following feedback she’d received in editing of the brochures:

• Add that JRAC is a nonprofit organization in the first paragraph of the brochure.
• Delete information on the former Arty Hour and replace it with info on JRAC Coffee Talk.
• Add scholarship information for new members.
• Change membership levels to include only artist and art business memberships, deleting professional and business sponsors, patrons, and supporters.
• A motion was unanimously approved to keep the JRAC post office box at $80 per year. That address will continue to be listed on the brochure. The motion was made by Angel Brame and seconded by Sandra Parrill.

In discussion on a proposed professional development workshop on framing of artwork, it was noted that Debbie Reed has agreed to assist in leading the workshop. Emily Rose agreed to contact Michelle Knight of Deck the Walls about hosting the workshop and discussing not only framing, but also printing of giclees, prints and photographs. There was a suggested date of Tuesday, Oct. 22, for the workshop.  

NEW BUSINESS

Emily Rose reported that Images in Tile has invited JRAC members to a gathering to discuss its new products and services, including merchandising for artists. A date of Wednesday, Sept. 25, has been proposed and Emily is to contact the company about flexibility of that date and to work out details of the meeting.

In discussion on the JRAC exhibit in November and early December at Spiva Center for the Arts, Emily Rose noted that the show title will be ARTerior MOtives, which is open to interpretation by artists. The gallery rental fee will be $250, plus $40 for an exhibit sign, but clarifications will be sought regarding the commission to be charged on artwork that is sold. Dates and other information related to the exhibit is as follows:

• Art drop-off was set for 11 a.m. to 1 p.m. Sunday, Nov. 3, with hanging of the exhibit to follow.
• The week prior to the art drop-off artists will be asked to submit artwork tag information, bios, liability waivers, and other required information.
• The exhibit reception was tentatively set for Thursday, Nov. 7.
• Pick up of artwork was set for 11 a.m. to 1 p.m. Sunday, Dec. 22.
• A motion was made to authorize an expenditure of $50 for drinks for the reception. Members will be asked to bring snacks. The motion, made by Laura Lowry-Greene and seconded by Sandra Parrill, was unanimously approved.

A motion was unanimously made to extend a membership scholarship to photographer Garett Gabriel, contingent upon verification that he resides within the JRAC geographic area. The motion was made by Angel Brame and seconded by Chadan Tomlin.

Sandra Parrill announced that local artwork is being accepted in the gift shop of the Shoal Creek Conservation Center, south of Joplin.

Next meeting of the board will be held at 6:30 p.m. Tuesday, Oct. 8, at the Joplin Public Library.

Want to get connected with the arts? This Connect2Culture calendar showcases the vast amount of opportunity to connect to the arts in Joplin, today, this week or this month.  You can also sign up with Connect2Culture to received the latest information by email.

Joplin Regional Artists Coalition

Board Meeting

June 11, 2019

 Attending: Emily Rose, Angel Brame, Chadan Tomlin, Marta Churchwell, Sandra Parrill, and Brenda Sears Hayes. Guest: Jane Ballard.

A motion was made by Sandra Parrill and seconded by Chadan Tomlin to approve the minutes of the May board meeting. The motion was unanimously approved.

Angel Brame presented a treasurer’s report showing $7,830.14 in the treasury. A motion was made by Marta Churchwell and seconded by Angel Brame to approve the treasurer’s report. The motion was unanimously approved.

Emily Rose presented a membership update showing 111 members, which includes two renewing members and five new ones this month. 

OLD BUSINESS

Angel Brame presented a report on the Artists’ Studio Tour scheduled for November. She noted that there is a hold on printing of post cards, posters and other marketing materials until the artist application deadline of July 1 when a full list of participants will allow printing of materials. Regarding security at the studios on the tour, it was suggested that artists have someone in addition to themselves to assist, and it was noted that there are Wyze security cameras for about $20 that may be worth investing in.

Marta Churchwell presented a report on the May JRAC Coffee Talk, noting that there was considerable discussion on the studio tour, including questions regarding security, as noted above.

Regarding a professional development workshop on social media marketing for artists, Marta Churchwell reported that she had attempted to contact a speaker with the Kansas Small Business Development Center, which had previously provided a similar workshop at Art Forms gallery in Pittsburg, Kan. That speaker was not longer with the KSBDC, so it was suggested that the Small Business Development Center at Missouri Southern be contacted.

Regarding the coming Front and Center exhibit at Maple Uncommon Guest House and Gallery at Columbus, Kan., Emily Rose reported that she will do a spreadsheet of pertinent information on the submitted artwork, and Brenda Sears Hayes will assist with creating the exhibit tags. Connie Miller has volunteered to assist with transporting the art to Columbus after the drop-off at the Joplin Pubic Library on Sunday, June 30. Emily and Andrew Batcheller will be responsible for hanging the exhibit. It was agreed that artists may submit up to two pieces for the exhibit, which runs July 1 through Aug. 31.

In a brief discussion on recruitment of JRAC volunteers for this year’s Joplin Arts Fest, Emily Rose suggested that in addition to recruiting through emails, phone calls should also be made.

Chadan Tomlin presented an update on the Rendezvous Joplin venue he is developing for events, artists’ studio and exhibiting space, and a gift shop. The venue is located immediately west of Empire Market. He said the gift shop will be open from 11 a.m. to 7 p.m. five days a week and artists will be charged a 30% commission.  JRAC members will receive a discounted price of $10 per hour for studio space. A soft opening tentatively will be held during a summer solstice event of Empire Market.

NEW BUSINESS

Marta Churchwell reported that she had been contacted by Christine Bentley of the MSSU Art Department about a JRAC exhibit in the summer of 2020 at the university gallery. The exhibit would have a call for entries, it would be juried, and it may have a theme selected by the university’s art faculty. In view of JRAC’s annual exhibit in July and August at Maple Uncommon Gallery, it was agreed that May or June would be the best months for an exhibit at the university. 

Regarding a proposed membership scholarship for a new artist, a motion was unanimously approved to table action until more information can be obtained on the artist. The motion was made by Emily Rose and seconded by Brenda Sears Hayes.

Next meeting of the board will be held at 6:30 p.m. Tuesday, July 9, at the Joplin Public Library.

Calling all JRAC artists…our first annual studio tour event will be held on November 1 and 2, 2019 and you are the key ingredient for sponsoring a successful and valuable public offering!  This is a wonderful opportunity for all kinds of people to see where you work and learn more about your creative process.  You reap the benefit of publicity throughout the region as one of our featured artists.  All applications and fees are due July 1, 2019; the fee is $35 per artist.  Please email joplinracnews@gmail.com for an application, which contains additional information and instructions.  This is in the planning stages, so more exciting details to follow in future newsletters. 

Here are the February 2019 Minutes  from the most recent JRAC board meeting. Note that we elected a new president, Emily Rose, a Carthage painter and active volunteer with artCentral. Laura Lowry-Greene, who operates Maple Uncommon Guest House and Gallery, host of an annual JRAC exhibit, was elected vice president. I was re-elected secretary and Daria Claiborne will continue to handle treasurer’s duties.

Joplin Regional Artists Coalition

Board Meeting

Jan. 8, 2019

Attending: Steve Doerr, Laura Lowry-Greene, Andrew Batcheller, Marta Churchwell, and Brenda Sears Hayes

A motion was made by Steve Doerr and seconded by Laura Lowry-Greene to accept the minutes of the December board meeting. The motion was unanimously approved.

OLD BUSINESS

Marta Churchwell presented a report on the December JRAC Coffee Talk. She noted that it included a brainstorming session on suggestions for JRAC activities for the coming year. They included expansion of exhibits into Northwest Arkansas with member contacts available for this in Bentonville and Eureka Springs; a themed exhibit focusing on local/area history, perhaps Route 66; and a “re-homing” sale of artwork that artists have been unable to sell or no longer want. 

Emily Rose reported that the most recent issue of the newsletter was sent out. It was noted that the deadline for members to submit information on their exhibits or other art activities is the 25^th of each month. The information may be submitted to joplinracnews@gmail.com.

NEW BUSINESS

The date for drop-off for artwork for the artCentral JRAC Membership Show was set for 2 to 5 p.m. Sunday, Jan. 27, at artCentral. Brenda Sears Hayes and Laura Lowry-Greene agreed to help process the entries during the drop-off. Pickup of artwork from the exhibit at Buttonwood Art Space was set for 1 to 3 p.m. Saturday, Feb. 2, at Andrew Batcheller’s studio at 21^st and Connor.

Plans were finalized for the annual General Membership Meeting, which will be held from 6 to 8 p.m. Wednesday, Jan. 16, at the Joplin Public Library. The agenda was set as follows: Review of the budget and the 2018 year activities; election of new board members with each candidate given two minutes to speak; and acceptance of suggestions for JRAC activities in 2019. The follow slate of board candidates will be presented:

• Completion of a one-year, unexpired term: Brenda Sears Hayes
• Three, three-year seats: Angel Brame, Michelle Knight, Sandra Parrill, and Chadan Tomlin

The next meeting of the board is set for 6:30 p.m. Tuesday, Feb. 12, in the conference room of the Joseph Newman Innovation Center, 407 S. Pennsylvania. 

Joplin Regional Artists Coalition

Board Meeting
April 10, 2018

Attending: Andrew Batcheller, Connie Miller, Steve Doerr, Marta Churchwell, Laura Lowry-Greene, and Emily Rose.

A motion was made by Steve Doerr and seconded by Laura Lowry-Greene to approve minutes from the March board meeting. The motion was unanimously approved.

A treasurer’s report was unavailable for review, but Andrew Batcheller reported that $104 had been received in membership renewals for the last month.

OLD BUSINESS 

Laura Lowry-Greene presented a letter she had compiled that the JRAC board will send to welcome new and renewing members. The letter will be accompanied by a personal membership card and a JRAC member information card, a JRAC brochure, and an exhibit card.

The following final details were discussed for the Blue Bunny Show, scheduled for 6 p.m. Saturday, April 28, at Andrew Batcheller’s studio, 2102 S. Connor:

• While it was agreed that there will be no charge to artists for submitting work for exhibiting, there will be a 25% commission charged on sales. Daria Claiborne has agreed to process any sales. Members may submit one piece of art, no larger than 20 x 20 and predominately blue in color.
• Drop-off of artwork was set for 1 to 3 p.m. Sunday, April 22, at the studio. The board will gather from noon to 3 p.m. to prepare the studio for the event.
• There was further discussion that while there will be no admission to the event, there will be a suggested donation of $10. No one will be turned away for the inability to donate. Donation jars will be placed in the studio and at the food and beverage tables.
• There was discussion that exhibit awards will be based on People’s Choice, rather being selected by a judge. The award for first place will be a certificate and a free one-year membership and the second and third place awards will be certificates and ribbons. Andrew Batcheller reported that he has ribbons and Steve Doerr has a format for the certificates, which he will prepare.

• There was a review of the board-provided food, which will include chili, brats and wieners, blue corn chips, salsa, and guacamole. The board will provide drinks to include wine, blue punch, iced tea and blue lemonade, and Missouri Eagle Distributing Co. has agreed to provide a cooler with a variety of beers. Members who attend will be asked to bring desserts.
• Andrew reported that he had distributed posters and event post cards to art-related businesses and galleries and to two members in Springfield for distribution to galleries there.
• There was discussion on art pedestals and table and chair needs, and Andrew reported that he has a canopy for artwork that will be raffled.
• Steve Doerr will get tickets for raffle of art pieces by specific artists and he will print copies of the liability waiver for artists who submit artwork for the exhibit portion of the event.
• There was agreement to hang a board on which members may place sticky notes offering input on what they would like JRAC to offer its members.

It was reported that Emily Rose and Andrew are to meet with Sarah Serio to discuss formatting of the e-newsletter that was sent to members when she was JRAC president. Emily has agreed to begin sending a monthly member e-newsletter to include information on JRAC news and exhibits, along with listings of shows and art-related events in which members are participating.

NEW BUSINESS

There was discussion on artwork to be submitted to the exhibit in June at Maple Uncommon Hotel and Gallery in Columbus, Ks. Laura Lowry-Greene, who is hosting the show, noted that the artwork that sold at the previous exhibit at Maple Uncommon was new work that had not been shown previously. It was agreed that while there will be no hard rule against showing artwork that has been exhibited previously, members will be strongly urged to submit new work for JRAC exhibits.

The next board meeting will be held at 6:30 p.m. Tuesday, May 8, at Andrew’s Batcheller’s studio, 2102 S. Connor.

REMINDERS:

Documents:

JRAC Board of Directors Minutes – January 2018
Amendment of Bylaws